麻豆社 State Personnel Policies and Procedures Manual
Due to periodic change in federal and state law and in 麻豆社 State's Board of Regents' mandates, policies and procedures contained in this manual are subject to change. As University policies and procedures are modified and developed, revisions and additions will be made to the manual as quickly as possible. However, due to the time involved in the revision and distribution process, it is incumbent upon the reader to verify that a particular policy is the most current.
Additional policies and procedures are at 麻豆社 State's policy mall.
Tracking document for approved changes to the Personnel Policies & Procedures Manual.
OUTLINE OF PERSONNEL POLICIES and PROCEDURES MANUAL
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Interpretation
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Disclaimer of contractual significance
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Reservation of rights
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Overview of the manual
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EMPLOYMENT
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DEFINITION OF FACULTY AND STAFF
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Definition of faculty
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Definition of staff
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Regular staff employees
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Temporary staff employees
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RECRUITMENT, SELECTION AND EMPLOYMENT
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Registering a budgeted staff position when a vacancy occurs
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Registering a new regular staff position
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Recruitment of regular staff employees
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Hiring a regular staff employee
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Recruitment and hiring of temporary staff
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Definitions
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Requirements
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Promotion and transfer procedures
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Administrative procedures
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Transfer of accrued vacation and sick leave
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Involuntary termination
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Layoff
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Non-tenured faculty and staff
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EXIT INTERVIEW AND CLEARANCE PROCEDURE
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Department responsibility
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Responsibility of departments to be cleared
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Faculty
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Staff
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EMPLOYEE EXEMPTION FROM THE STATE WAGE AND HOUR LAW
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Executive
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Administrative
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Professional
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Supervisory
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PAYROLL AND WORKING HOURS
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Workweek
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Shifts
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Days
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General information
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Non-exempt staff
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Exempt staff
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Faculty
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Required deductions
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Optional deductions
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Procedures
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OVERTIME AND EXCEPTIONAL COMPENSATION
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Requirement to pay overtime compensation
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Time off without pay
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The workweek for computing overtime
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Working hours
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Compensation for University holidays
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Unscheduled University closing
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Overtime for the same employer
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Wage scale
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Wage increases
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Change of job
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Reclassification
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Criteria for receiving extra compensation
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Eligibility for extra compensation
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Limitations on extra compensation
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Grants and contracts requirements
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Method of recording time worked
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Verification of time worked
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Record retention
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Notifying supervisor of absence
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Consequences of failure to notify supervisor or department of absence
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No pay is authorized for the following unexcused absences
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Centralized University records
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Purposes of the evaluation
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Procedure
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Appeal process
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When the University remains open during inclement weather
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When the University closes due to inclement weather
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LEAVES OF ABSENCE
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Eligibility
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Accrual and accumulation
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Scheduling/Utilization of vacation leave
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Transfer of accrued vacation leave
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Compensation for accrued vacation leave upon separation of employment
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Eligibility
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Accrual of sick leave
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Transfer of accrued sick leave
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Granting/Utilization of sick leave
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Requesting sick leave
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Evidence of disability
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Extension of leave
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Reinstatement of sick leave for former employees
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Coordination with Workers' Compensation
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Disability retirement
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Establishing the University calendar
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Holiday compensation for regular employees
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No holiday compensation
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THE EMPLOYEE AND THE JUDICIAL SYSTEM
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A party to the litigation
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Witness
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Jury duty
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Responsibility
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Membership
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General operating procedures
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Contributions
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Criteria for Sick Leave Bank usage
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Application and withdrawal
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Sick Leave Bank application and approval process
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Appeals Committee
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OTHER BENEFITS
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GROUP LIFE AND MEDICAL INSURANCE PROGRAM
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Eligibility
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Life insurance
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Optional life insurance coverage
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Medical insurance
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Tax-Saver Program
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Coverage periods
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Consolidated Omnibus Budget Reconciliation Act
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Coverage during pending disability retirement
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Right to change benefit coverage
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KENTUCKY TEACHERS' RETIREMENT SYSTEM/OPTIONAL RETIREMENT PROGRAM
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Eligibility
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Information resources
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Social Security
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Type of system
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Deferred income tax payments
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Administration
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Contributions
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Relation of contribution, salary, and service credit - Kentucky Teachers' Retirement System
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Annual statement of account
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Beneficiary designation
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Benefit coverage
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Reciprocity - Kentucky Teachers' Retirement System
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KENTUCKY EMPLOYEES RETIREMENT SYSTEM
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Eligibility
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Information resources
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Social Security
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Type of system
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Administration
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Reciprocity
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Beneficiary designation
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Record requirements
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Payroll deductions
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Deduction exemptions
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Accident reporting requirements
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Statutory benefits under the law
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Additional benefits provided by the University
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Eligibility
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Between school term ineligibility
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Intent of 403 (b) plans
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Approved companies
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KENTUCKY PUBLIC EMPLOYEES DEFERRED COMPENSATION PLANS
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Available information
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Enrollment in the plans
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Changes in existing plans
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General qualifications
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Qualifying courses
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Employee responsibility
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General qualifications
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G.E.D. Examination
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RIGHTS AND RESPONSIBILITIES
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Definition of a grievance
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Exemptions to this policy
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Procedure
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REPORTING ALLEGATIONS OF DISCRIMINATION AND DISCRIMINATION GRIEVANCE PROCEDURES
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Grievance Procedures
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Grievance/Complaint Preparation Guidelines
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Procedures
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Offenses and disciplinary action
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Action for continuation of offenses
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Record retention
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Management responsibility
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Employee responsibility
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Employee rights
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Compliance with the law
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Disciplinary action including termination
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PERSONAL FINANCIAL RESPONSIBILITY
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University's responsibilities due to employee's external indebtedness
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University's obligation to collect internal indebtedness
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Purpose
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Authority
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Reviewed
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The Staff Congress
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The University standing committee system
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The University standing committees
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Affirmative Action Committee
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SERVICES AND OPPORTUNITIES
麻豆社 State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate, baccalaureate, masters, educational specialist and doctorate degrees. 麻豆社 State University also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of 麻豆社 State University may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling 404.679.4500, or by using information available on . Normal inquiries such as admission requirements, financial aid, educational programs, etc., should be addressed directly to 麻豆社 State University.